Camp faqs
Covid-19:
We are continuing to monitor conditions as summer 2021 approaches and will implement all safety procedures necessary to keep our campers and staff safe. We will comply with CDC and ACA (American Camp Association) guidelines for summer camp 2021 as they become available. This may include a daily health screening of campers upon arrival, frequent hand washing or hand sanitizing, and regular cleaning of high-touch surfaces. We will plan outdoor activities as much as possible and will follow recommendations for camp groups and activities. Additionally, we will comply with any guidelines or executive orders through Governor Lee and the State of Tennessee. The latest for information on Covid-19 protocols will be provided prior to the start of camp.
General Camp FAQs
What to Bring: Please provide a refillable water bottle, lunch, sunscreen, swimsuit and towel, and a bag for all their belongings. You may additionally want to bring goggles, insect repellant, extra change of clothes for younger children, etc. Many children have similar items so labeling everything with your child’s name is recommended. If your child will be attending Early or After care, they may have a small toy with them.
What NOT to Bring: Gum, electronic devices (including cellphones), any weapons including pocket knives, any valuable items, including cash. Langford Farms is not responsible for lost, damaged or stolen items.
What to Wear: Casual clothing that can get wet and dirty, and athletic shoes, which are required for all areas except the pools. Younger children should have shoes they can take off and put on themselves, like those with Velcro straps. They should also have swimsuits they are able to remove easily when wet.
How are Campers Grouped: Children are grouped by grade completed. Groups may be a combination of 2 grades, ie. 1st/2nd as long as they are only 1 year apart.
My child is not a good swimmer: Children will swim in the camp pool which is 3’ at both ends, sloping to 5’ in the middle. There are stairs in each corner for easy entrance and exit. Even our smallest campers are able to stand and play in the 3’ areas. Parents are welcome to send a flotation device with their younger children and we will make sure they wear it. We also offer swim lessons throughout the day and your camper can be taken to lessons while at camp. Certified Lifeguards are on duty during all scheduled swim activities.
Can I be with a Friend: If you have a friend request please let us know on your camp registration and we will do our best to honor your request. Both children must request each other. If they are more than 1 grade apart it is likely we will not be able to accommodate your request.
Can my child bring a cellphone to Camp: Cellphones are on the “what not to bring” list. Please do not send phones or other expensive items to camp. If your child needs to contact you, they may use the camp phone. You may call the club if you need to speak with your child and we will locate them for you. Cellphones will be held in the office for safekeeping and will be returned at the end of the day. Note: Teen Club campers may bring a cellphone.
What’s New for 2021? We’ve done a lot of pre-planning to make camp as fun and safe as possible. We will be adding more time outdoors because being outdoors is good, and because being outdoors with friends, playing games and learning new things, is even better. We will be adding outdoor water stations, sanitizing stations, and outdoor shade areas.
What are Lunch/Snack Options: Langford Farms does not provide lunch, so a sack lunch that does not need heating or refrigeration is required. We will provide an afternoon snack for all campers. Pizza Wednesday is always an option with a choice of cheese or pepperoni for $5. Other lunch options may be available this summer and all information will be provided in the parent email we send out prior to the start of camp.
Who Can Drop-off/Pick-up: All children must be signed in and out each day at the office, by an adult over the age of 18, and only by/to those adults indicated on the authorized persons list, or with written parental notification given in advance. Please be prepared to show I.D.
What about Swim and Tennis Lessons: We expect to be offering swim lessons and swim team this summer, as well as tennis, and more information will be coming out this spring. There is a separate charge for these club programs, but campers are able to participate while at camp if enrolled. More information will be provided on our website as it becomes available.
More Parent Information: Final information for summer 2021 will be forwarded to all camp families, via email, prior to the start of camp
Tuition/payment/changes faqs
Tuition FAQs
When and How are my weekly tuition payments made: Weekly payments are processed the Friday BEFORE each week of camp that your child is registered for. An automatic billing authorization must be completed with registration, which authorizes Langford Farms to make charges to your account. Weekly payments can be made via any payment method prior to the billing date. If not paid before the billing date, the automatic billing method will occur per the payment schedule.
Can I pay in full ? Payment in full can be made via cash, check or credit card. There is
no refund if choosing this option. Payment must be made in full at the time of registration to receive the Eight is Great 8% discount.
Declined Payments: If we are unable to process your payment you will be notified. Resolution of declined payments must be completed within 2 days, including any fees, in order to continue participation in the program.
Schedule Adjustments:
We understand scheduling changes can occur and will do our best to accommodate your requests. Please fill out the camp change form to add, cancel or switch weeks. All requests must be submitted for approval at least one week in advance for consideration.
Adding Weeks: A week may be added if space is available. The $25 deposit will be required to add a week of camp.
Cancelling Weeks: You will not be charged the balance due for a week of camp if cancellation has been requested with at least one weeks’ advance notice, in writing or via email. The deposit is non-refundable after May 1st and cannot be transferred to another week.
Transferring Weeks: You may switch weeks if space is available, and the request was made with at least 1 week of notice. Your deposit will transfer to the new week if approved.
Non-Attendance: Tuition is based on enrollment, not attendance. If your child does not attend a week of camp that was reserved for you, and cancellation notice was not given, your deposit will not be refunded or transferred, and payment will still be required.